Welcome to SkillShark!
Welcome to SkillShark! SkillShark is the most affordable and feature rich athlete evaluation software on the market. SkillShark is generally used for tryouts, assessments, camps and clinics.
Due to the customization of our software, we are used for every sport and at every level. We are going to walk through the process of setting up an account. This includes sign up, creating a group, adding players, evaluators and events, scoring athletes, and viewing or sending reports.
Login/Create Account/Create Group
To create an account or login, start at skillshark.com. When working through SkillShark, we recommend using Google Chrome. If your account already exists, just enter your login info. If you don’t have an account, create one by filling out the sign in form, which will request your name, email address and password. No credit card information is required upon set up.
Group Definition and Creation
The first step in SkillShark is to create a group of athletes. A group is defined by any set of players that you wish to evaluate using the same set of metrics. In any paid SkillShark account, you can create an unlimited amount of groups.
To start group creation, simply enter a group name, along with other details such as attaching a group logo, and setting gender and age group.
Creating A Template
Templates determine what athletes are evaluated on. SkillShark provides a list of over twenty different options for sport to be edited to your needs, or you can opt to simply create your own. Most coaches have a pdf or excel sheet that can be easily recreated in the template editor. Once you create or edit a template, it will be saved within this drop down for you to use again!
Templates have three levels to help groups stay organized. First off is a category. A category is the broadest level, and is most often used to organize positions. They help evaluators navigate easily through the app.
Skills are the next level, and they allow you to group similar or common actions together. In the reporting section of the software, scores are grouped into skills.
Finally, we have metrics. Metrics are the specific action that you wish to assign a score to. This is where all ratings, measurements and scores will be recorded.
Naming a template:
By default, it will be named New Template V1. If you wish to alter this, simply highlight and type in the new name. *
To add a category, click the plus sign and give it a name. In any sport that there are specific things that need to be tested, you could separate out positions. For example, pitcher, catcher, forward, defence, quarterback, kicker, in other sports.
Skills group common metrics together. For example, balance, agility and speed.
Metrics are what the evaluators will award a score to. Metrics can be subjective, single score or multi score. Be sure to add minimum and maximum scores, as well as the step (for example, awarding half points). You can also add notes that will appear beside the metric for the evaluator to see.
If you shift your gaze down, you will see that we provide an evaluator preview. This shows exactly what evaluators will see when scoring players during the evaluation.
Continue this process for as many categories, skills and metrics as you see fit.
Next, we are going to navigate to the players table to add players into the system. Players can be added multiple ways- manually, through a CSV spreadsheet, or through integrated platforms.
If you use TeamSnap or SportsEngine registration software, simply click import players, and follow the steps to bring players in. Just make sure that you have the necessary admin privileges through these softwares before getting started!
The most common way to add players is through a CSV import. Simply click “Import Players”, choose your file to select. Make sure that your headers are in row 1 and data is in the rows immediately following.
SkillShark will map the column headers with the appropriate information needed within SkillShark. At a minimum, we suggest you include first name, last name, email, jersey colour, jersey number. SkillShark will auto assign jersey numbers and colours if not entered. You can navigate through the mapping feature to add other information, or even create custom fields.
Preview the players, select upload, and the player table will be loaded on your screen.
Players Page Overview
When you are on the players page, and players have been added, you can view, edit or even add headshots from a file on your computer.
If you are searching for specific players you can find them by sorting with the filters. For example, player lists, jerseys and positions. There is also a search bar where you can look up a player by name, email, or jersey colours and number.
On this page, you can also manually enter players. Manual entry is often used for late registrations, or on the day of the event. To add a single player, click “add player”, enter details, and save and close. Make sure you add the same information as the other players have!
Creating Player Lists
Player lists are designed to organize your players by different age groups, genders, league divisions and so much more. Lists can be used to separate athletes into any set that you see fit for your evaluations. Evaluators are able to filter out these lists when using the mobile app.
To create a list, click on the athletes you wish to sort. Go to bulk actions, and click add to player list. It will then request that you create a player list. In this example we are going to add a U12 group to separate out an age division.
Click Create Player list and the list will be created, and selected players added to it.
These players can now be filtered by list.
Most often, there will be a team of volunteers or paid employees scoring the evaluation. In an effort to make this as easy as possible, SkillShark can be used on any device. This includes both Android and Apple products, and phone, tablet or even desktop screens. SkillShark can be used both online and offline. If you will have good coverage and reception, we recommend using a web browser. If you will be in an area with potential dead spots, simply download the app from either the GooglePlay or iTunes Store.
To add evaluators to your group, simply enter their emails. They will receive an email with instructions to create an account.
Once they have accepted your invitation, you can upgrade them to an admin. An admin will receive the same privileges that you do in the account, and be able to run reports and see all data. You can remove these admin privileges at any time.
If an evaluator does not get upgraded, they will only be able to see their own data as they collect it. Once the evaluation is complete, if you wish to lock out evaluators from editing the data, simply lock out from event.
Once you become a super user of SkillShark, all evaluators added before will show up in this list * for you to add in one click.
Creating an Event
Create an event and specify it’s date and time. In some cases or sports you may wish to hide player names or information from evaluators, so make sure to check these boxes if that is the case.
Next, select from the list the evaluators you wish to add to this event.
Now we add players to the event. You can choose all or some players from this table. Simply select all, or sort through the athletes you wish you include. You can search by name, jersey, number, or any other player attribute in this table. *
SkillShark allows you to enter pre loaded comments that your evaluators can click to add to a player. These are set up on the event page. In the upper right hand corner, select Pre Fill Comments. This will prompt you to download a comment template. Simply add a series of common positive, neutral or negative comments that would be commonly given during the evaluation. Save the file, and head back to your SkillShark account. Now choose the file, press upload, and these will show up for evaluators to see.
Once saved, our new event will show up in our events list.
Scoring an Event
SkillShark evaluations can be done online or offline, depending on if you will have a good connection or wifi signal. The offline app is available for free and can be downloaded on both the Apple iTunes or Google Play store. Evaluations can be scored on phone, tablet or desktop screens. The app will have slightly different features on Android and Apple devices.
Once evaluators are added to an event, they will be able to click through to start the evaluation. Their events page will only have events listed that they have been invited to evaluate. To begin evaluations, click “Evaluate”.
Prior to an event, users will be able to select players that they wish to evaluate, or chose to evaluate by category. This allows users to perform a roll call, or narrow the players who they will award scores to.
Evaluators can add walk-on players through the software by entering a jersey number and colour. All uploaded data for this player will be combined within the group.
After set up in the app is complete, evaluators can begin awarding scores to athletes. Evaluators will enter information on a sliding scale, as single data point or in 5 point data averages.We make it easy for evaluators to add scores, with the red dots and numbers we call “breadcrumbs”. These breadcrumbs show, at a glance, where scores need to be entered. When there are no breadcrumbs left, it means all data has been collected.
Once a score has been added, you can add comments or even a video! Comments can be done with videos, typed comments, pre-filled comments from the admin, or voice to text on mobile or tablet devices. When recording a video, be sure to hold your phone or tablet horizontally so you are looking at it like a TV.
When using the online app, like this one, scores will be automatically saved. If you are using the offline downloadable app, scores will need to be submitted once you connect to cellular data or wifi after the event.
After data is collected, it is time for the fun part! Running reports…without a second of data entry.
SkillShark has three reporting functions: individual, all scores and weighted reports. All reports can be filtered to include the evaluators or events of your choosing. In this case, we only have one event, so scores will come directly from there.
We will start with the individual reports.
Individual reports show data collected for one athlete. Players are searchable through the player table. You can filter by event, evaluators, player lists or positions. You can search for players by name, email, jersey number and colour.
To view the players report, select “View”.
The event name, organization logo and player information, including head shots, are all displayed on the report.
It aesthetically organizes player data and by default, shows how they ranked in relation to the other athletes. You can customize the report to fit the needs of your organization; as an example if videos were taken they can be included or excluded. You can read the metric, the score and how the score compared to the group average.
You can customize from shifting from a table view, to spider graph, bar chart, or horizontal sliders. After you get the report to your liking, this report can be generated as a pdf.
All Scores Report
Next, is the all scores table.
All scores simply displays all data that was collected by evaluators, helping us quickly view results, and select top players for teams. You can filter by event, evaluators, player lists or positions. You can search for players by their details.
The table has different options to view the data. You can look at the data from a birds eye view to see all category scores, or you can break it down by skill and see all metrics included.
All Scores can be exported to CSV
Sometimes you might run into a situation where an evaluator has scored a player incorrectly. If this happens, as a group owner or account admin, you can easily edit scores simply by using “All Scores.” Watch the video below to learn how.
Weighted reports are the original reason why SkillShark was developed and are incredibly powerful for coaches.
Weighted reports allow you to craft your ideal player, by assigning customized weights to any skills or metrics.
You can assign a relative weight of all the skills against each other, or the metrics within a skill.
For example, to figure out the best ball thrower, we are going to use 100 points of the skill “Ball Throw” and 75 and 25 respectively for Accuracy and power. The system allows you to create any ratio you desire.
Once we generate this report, the table will reflect the scores based on the weights we determined. At this point, you can use the software to assign teams.
These reports can be exported to CSV and PDF.
Leaderboards are a great way to display the ranking of players during an event. Creating Leaderboards can be a fun way to drive competition among your players.
They are also great to display on a large TV during your tournament, camp, combine or showcase event. Leaderboards are exciting for both parents and fans, as they get a good visual of their athlete’s performance.
SkillShark Leaderboards are customizable,
and display LIVE data at your event.
This means the data is displayed instantly after a score is given.
Self-Assessments are available on our All Star Tier. There is no limit to how many self-assessments can be sent out by the coach or sports organization.
Self-Assessments are set up similar to any other evaluation event, however, they are completed by your players as opposed to scores being collected by evaluators.
Coaches can customize each piece to their self-assessment, including questions and due dates.
Why do I need self-assessments?
By conducting self-assessments, you can now find the answers to many helpful questions such as, “Is their perception holding them back or pushing them forward?” Encouraging your athletes to examine their own learning and levels of understanding can be an important and pivotal “wake-up call,” in many cases for both the coach and athlete.
To learn the important of self-assessments click HERE